Campus Policies and Procedures

Alcohol and Drug Policy

Policy Number: 3357:13‐16‐22

1. Philosophical Statement. North Central State College is a learning community. Its students, faculty, staff and guests interact in a wide variety of intellectual and social activities that extend outside of the classroom. We value and promote an alcohol‐free environment, but we recognize alcoholic beverages may be available at some campus activities. Such activities are consistent with the College’s cultural values when they foster moderation and safety in alcohol consumption. Illegal use of drugs is strictly prohibited.
   
   The College prohibits the illegal use of alcohol and complies fully with federal, state and local regulations regarding the sale, possession and consumption of alcoholic beverages. All members of the College community are held responsible for their behavior and for respecting the rights of others. The College, in partnership with the Ohio State University – Mansfield, is committed to providing the community with education regarding high risk alcohol use and to making health‐enhancing experiences a priority.
2. Policy. Unlawful possession, use, production, distribution or sale of alcohol or drugs by any student or employee is prohibited on College property or as any part of College activities. It is a violation of the Code of Student Conduct, city, state and federal codes, and subject to applicable sanctions.
   1. Any student, faculty or staff member found to be in violation of federal, state, and/or local law, or who violates the College’s alcohol and other drug policies, are subject to College disciplinary procedures and/or referral to the appropriate authorities for legal prosecution. Campus disciplinary sanctions include, but are not limited to, written warnings, loss of privileges, probation, participation in an alcohol or other drug assistance or rehabilitation program, suspension, and/or dismissal. Sanctions may also apply to registered student organizations and to off campus conduct involving activities sponsored or authorized by the College.
   2. If violations occur, the following systems may be utilized:
      1. Students are subject to appropriate discipline by the Dean of Student Services and Enrollment Management or designee or the College Judicial Committee, as outlined in the Code of Student Conduct (Policy 15‐01).
      2. Faculty could be disciplined under (Policy 16‐32) or Article XXIV. (Discipline/Discharge) of the Collective Bargaining Agreement
      3. Staff is subject to appropriate disciplinary actions described in the College’s Corrective Action Policy (Policy 16‐31).
3. Legal Requirements Under local, state, and federal laws, it is a crime to do any of the following. For more information, see www.com.ohio.gov/liqr/ and www.justice.gov/dea/agency/penalties.htm.
   1. Underage Drinking
      1. Purchase, order, pay for, or share the cost of alcohol if you are under 21.
      2. Possess alcohol if you are under 21.
      3. Consume alcohol if you are under 21, unless it is provided by and consumed in the presence of your parent, legal guardian, or adult spouse.
      4. Sell alcohol to, buy alcohol for, or furnish alcohol to anyone under 21, even if you are the parent, legal guardian, or adult spouse in your own home, apartment, or residence hall room.
      5. Allow anyone under 21 who possess or consumes alcohol to remain in your home, apartment, or residence hall room, or in other property that you own or occupy.
4. False Identification
   1. Show or give false information about your name, age, or other identification to purchase or obtain alcohol if you are under 21.
   2. Provide false information about the name, age or other identification of another person under 21 to purchase or obtain alcohol for that person.
5. Open Containers
   1. Have an open container of alcohol in your possession in any public place.
   2. Have an open container of alcohol in your possession while driving or riding in or on a motor vehicle.
   3. Have an open container of alcohol in your possession while in or on a motor vehicle that is parked in or on a highway, street, or other place open to the public for parking.
6. Transportation
   1. If you are under 21, you are considered to be driving under the influence if your blood alcohol level is .02 or higher and 0.08 at age 21. Refusing an alcohol test results in an immediate administrative license suspension.
   2. Consume alcohol while in a motor vehicle.
   3. Drive while under the influence of alcohol.
   4. Be in physical control of a vehicle while drinking or under the influence of alcohol.
7. Disorderly Conduct Engage in conduct that offends, inconveniences, annoys, or alarms others or that poses a risk of physical harm to yourself, to others, or to property while you are voluntarily intoxicated.
8. Alcohol Sales Hold an event where alcohol is sold, or an event where alcohol is provided without charge but there is an entrance fee, cover charge, or other fee, without an appropriate permit. Information on how to obtain a temporary liquor permit is available from the Ohio Division of Liquor Control by phone at 614‐644‐2431 and on the web at www.com.ohio.gov/liqr/.
9. Illicit Drugs
   1. Selling or offering to sell any controlled substance, or preparing or packaging any controlled substance for sale.
   2. Distributing any controlled substance.
   3. Knowingly obtaining, possessing, or using a controlled substance.

4. State of Ohio Alcohol and Drug Law Criminal Sanctions
   1. Underage Drinking: Ohio Revised Code (O.R.C.) 4301.63 provides that no person under the age of 21 shall purchase beer or intoxicating liquor. Penalty for a violation: A fine of not less than $25 but not more than $100 may be imposed. The court may order that the fine be paid by the performance of public work at a reasonable hourly rate established by the court, and may specify the designated time in which the public work shall be completed.
   2. False identification used to purchase alcohol for someone under 21: O.R.C. Section 4301.633 provides that no person shall knowingly furnish any false information as to the name, age, or other identification of any person under 21 years of age for the purpose of obtaining or with the intent to obtain, beer or intoxicating liquor for a person under 21 years of age, by purchase, or as a gift. Penalty for a violation: Violation of O.R.C. section 4301.633 is a misdemeanor of the first degree. The maximum penalty is imprisonment for not more than 6 months and a fine not more than $1,000.
   3. False identification used to purchase alcohol by someone under 21: O.R.C. Section 4301.634 provides that no person under the age of twenty‐one years shall knowingly show or give false information concerning the person’s name, age, or other identification for the purpose of purchasing or otherwise obtaining beer or intoxicating liquor in any place in this state where beer or intoxicating liquor is sold under a permit issued by the division of liquor control or sold by the division. Penalty for violation: Violation of O.R.C. Section 4301.634 is a misdemeanor of the first degree, punishable by up to 6 months imprisonment and fines up to $1,000. If a false or altered state identification card was used in commission of a violation of O.R.C. Section 4301.634, the punishment is a first degree misdemeanor with a fine of at least $250 to $1,000 and up to six months imprisonment.
   4. Open container in a motor vehicle: O.R.C. Section 4301.64 prohibits the consumption of beer or intoxicating liquor in a motor vehicle. Penalty for violation: A violation of O.R.C. Section 4301.64 is a misdemeanor of the fourth degree punishable by up to thirty days in jail and a fine up to $250.
   5. Furnishing or selling alcohol to someone under 21: O.R.C. Section 4301.69(A) prohibits any person from selling or furnishing beer or intoxicating liquor to an person under 21 years of age, or buying it for any person under the age of 21. Penalty for violation: Violation of O.R.C. Section 4301.69(A) is a misdemeanor punishable by a fine of at least $500 but not more than $1,000, and in addition imprisoned for up to 6 months.
   6. Underage purchase, possession or consumption of alcohol: O.R.C. Section 4301.69(E) provides that no underage person shall knowingly order, pay for, share the cost of, attempt to purchase, possess, or consume any beer or intoxicating liquor in any public or private place or knowingly be under the influence of any beer or intoxicating liquor unless he or she is accompanied by a parent, spouse, or legal guardian who is not an underage person, or unless the beer or intoxicating liquor is given for religious purposes or by a physician for medical purposes. Penalty for violation: A violation of O.R.C. Section 4301.69(E) is a misdemeanor of the first degree. The maximum penalty is imprisonment for not more than 6 months and a fine up to $1,000.
   7. Driving while intoxicated: O.R.C. Section 4511.19 prohibits any person from driving a motor vehicle while under the influence of alcohol or drugs. Penalty for violation: A violation of O.R.C. Section 4511.19 is a misdemeanor of the first degree, the maximum penalty for which is a jail term of up to 6 months and a fine up to $1,000. In addition, the court may impose additional fines, community rehabilitation or intervention programs, and suspend or revoke the offender’s driver’s license. Additional penalties exist for repeat offenders of O.R.C. Section 4511.19.
   8. Selling or distributing illicit drugs: O.R.C. Section 2925.03 prohibits any person from selling or offering to sell any controlled substance, preparing or packaging any controlled substance for sale, or distributing any controlled substances. Penalty for violation: Anyone who violates this statute is guilty of drug trafficking. Violation of this statute is a felony, the level of which depends on the specific criteria set forth in Section 2925.03(C), including type and weight of drug. The minimum penalty for a fifth degree felony can include 6 to 12 months in jail and/or a fine up to $2,500. The maximum penalty for a first degree felony can include imprisonment up to 10 years and a fine up to $20,000.
   9. Possessing or using illicit drugs: O.R.C. Section 2925.11 prohibits any person from knowingly obtaining, possessing, or using a controlled substance. Penalty for violation: Violation of this statute is drug abuse, which may be a misdemeanor or a felony depending on the specific criteria set forth in Section 2925.11(C), including type and weight of drug. The minimum penalty, a fourth degree misdemeanor, is punishable by imprisonment of up to 30 days and a fine up to $250. The maximum penalty, a first degree felony, is punishable by up to 10 years in prison and a fine up to $20,000.
   10. This information is provided as a general summary of the major applicable laws. Laws frequently are amended and reinterpreted, and the application of law to specific situations generally requires an analysis of all of the facts and circumstances. This information should not be substituted for specific legal advice.
   11. If you are charged with a crime it is a good idea to seek advice of an attorney. Legal representation is not permitted for student disciplinary processes. Updates to these laws are generally reflected on the websites mentioned here, but individuals are ultimately responsible for knowing the laws. This information should not be substituted for specific legal advice.
   12. The College’s Code of Student Conduct and policies and rules are campus behavior and safety standards that may result in sanctions, educational outcomes or penalties that are independent of any criminal considerations.
   13. Violation of the laws referenced previously may also be a violation of the College’s Code of Student Conduct and policies and rules and could result in College sanctions. It should also be noted that the College’s expectations for appropriate behavior are higher than those under the law.
5. Federal Drug Laws
   1. Federal law prohibits the trafficking and illegal possession of controlled substances as outlined in 21 United States Code, Sections 841 and 844.
   2. Depending on the amount possessed, first offense maximum penalties for trafficking marijuana range from five years’ imprisonment with a $250,000, fine to imprisonment for life with a $4 million fine for an individual, and from five years’ imprisonment with a $1 million fine to imprisonment for life with a $20 million fine for more than one offender. Also depending on the amount possessed, first offense maximum penalties for trafficking Class I and Class II controlled substances (methamphetamine, heroin, cocaine, cocaine base, PCP, LSD, fentanyl analogue) range from five years’ imprisonment with a $2 million fine to imprisonment for life and a $4 million fine for an individual, and from five years’ imprisonment with a $5 million fine to imprisonment for life and a $10 million fine for more than one offender. First offense penalties for simple possession, 21 USCS §844, range from at most one years’ imprisonment or at least a $1,000, fine, or both; to at most 20 years’ imprisonment and at least a $1,000, fine. (3) For the most current and complete information regarding Federal penalties for drug trafficking, visit the U.S. Drug Enforcement Administration’s website at: www.justice.gov/dea/agency/penalties.htm.
6. Prevention and Assistance Students are affected by alcohol and drug abuse in a variety of ways, and it can significantly interfere with the mission of this College. In addition to affecting the health and safety of students, faculty, staff and campus visitors, it also can exact tremendous costs in relationship to campus crime and its interference with the goals of learning. North Central State College is committed to providing a safe, healthy learning community for all of its members.
   1. Adverse Health Effects of Alcohol or Drug Abuse Individuals who abuse alcohol or drugs may suffer from a number of healthrelated and other short and long‐term medical, behavioral and social problems:
      1. Heavy drinking increases the risk of certain disorders, such as liver cirrhosis (damage to liver cells), pancreatitis (inflammation of the pancreas), and certain types of cancers, including cancer of the liver, mouth, throat, larynx (voice box) and esophagus.
      2. Long‐term health consequences include loss of appetite, vitamin deficiencies, stomach ailments, digestive problems, skin problems, sexual impotence, obesity, heart and central nervous system damage, memory loss, physical dependence, and psychological disorders.
      3. Abuse can also increase the risk of death from automobile crashes, injuries during recreation and work; higher likelihood of homicide and suicide, and harm to a fetus during pregnancy.
      4. Alcohol and other drug abuse is associated with violent behavior toward others, and may lead to inappropriate risk taking which can result in injury or death, unplanned pregnancies, and sexually transmitted diseases‐‐including infection with the AIDS virus.
      5. Excessive alcohol consumption is also related to patterns of behavior that damage the drinker’s capacity to sustain relationships, and has negative consequences on academic and work performance. Nearly one‐third of academic problems that occur on college campuses are related to alcohol abuse. Source: www.drugabuse.gov/DrugPages/DrugsofAbuse.html
   2. Education and Treatment Resources ‐ All faculty, staff, and students are encouraged to seek help early in the discovery of a problem with alcohol and/or other drugs, and to learn how to assist others with problems related to substance abuse. The earlier assistance is obtained, the less likely there will be serious, negative consequences resulting from an alcohol or other drug problem. Persons seeking assistance for a substance abuse problem will not be sanctioned by the College as a result of seeking such assistance. The following are some resources on campus and in the community for confidential assistance:
      1. On Campus
         1. New Directions EAP and Counseling Center 419‐529‐9941‐Individual and group counseling/assessment, including alcohol and other drug issues
         2. Alcoholics Anonymous 419‐522‐4800
      2. Off Campus Support Groups
         1. Adult Children of Alcoholics (ACOA) and AL‐ANON 419‐522‐4800 ‐ Support for someone who grows up with an alcoholic parent and for families and friends of alcoholics
         2. New Beginnings Recovery Services 419‐526‐6168 ‐ Drug and alcohol recovery services
         3. Cocaine Anonymous (CA) 614‐251‐1122 ‐ Support for those who seek recovery from cocaine
         4. Narcotics Anonymous (NA) ‐ Regional Helpline (800)587‐4232 ‐ A 12‐step program for recovering drug addicts
         5. CACY 419‐774‐5683 ‐ Prevention, Education, and Parenting Services
         6. The Center for Individual and Family Services 419‐774‐3019 ‐ Drug and alcohol recovery services 419‐522‐4357
         7. Med Central Hospital 419‐526‐8000
         8. The Rehab Center Support Groups 419‐756‐1133
      3. Hotlines
         1. Alcoholics Anonymous 419‐522‐4800
         2. Al‐Anon/Al‐Teen 419‐522‐4800
         3. The Shelter’s Domestic Violence Crisis Line (800)931‐7233 or 419‐774‐5840
         4. Cocaine Hotline 614‐443‐COKE
         5. Narcotics Anonymous 1‐800‐587‐4232 or 419‐525‐3525
         6. Suicide Hotline 614‐221‐5445
   3. College/Unit Responsibilities
      1. Supervisors with reasonable suspicion that a substance abuse problem may be resulting in unsatisfactory work performance should review those problems with their department manager and the Human Resources Director.
      2. Workplace performance issues should be documented.
      3. Corrective action should be taken as appropriate after consultation with the Office of Human Resources.
7. Biennial Review of Drug and Alcohol Policy The College should conduct a biennial review of its drug and alcohol programs during even years. The review should measure the effectiveness of the College’s drug and alcohol programs. The report of the review should take into consideration the IHEC Suggested Biennial Review Format and Contents document.

Effective: August 1, 2016, Expires: August 1, 2018 , Review Dates: 7/26/16

Campus Sex Crimes Act Prevention Information

In reading the following information, please be mindful of the fact that North Central State College is located on a campus that is open to the public, that the College maintains an “open door” admission policy, and that the College serves students from a variety of counties in Ohio.

The federal Campus Sex Crimes Prevention Act requires institutions of higher education to issue a statement advising the campus community where law enforcement agency information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice, as required under State law, of each institution of higher education in that State at which the person is employed, carries on a vocation, or is a student.

Information regarding individuals who are required to register as sex offenders can be obtained from the following sources:

e‐SORN

The Ohio Bureau of Criminal Identification and Investigation, with the assistance of the office of the Ohio Attorney General, has created a public database on the Internet called Electronic Sexual Offender Registration Notification or e‐SORN. The e‐SORN database can be accessed at www.icrimewatch.net/index.php?AgencyID=55149.

According to a statement released 12‐18‐03 by State Attorney General Jim Petro, “users who visit e‐SORN will find the name, address, type of offense and photo of each convicted sex offender that the Attorney General’s office is permitted by law to include. The website is searchable by offender name, county, zip code and school district. It also provides links to county sheriff’s offices websites. By law, the e‐SORN public website may only contain information on offenders who have been convicted in adult criminal court.”

County Sheriff’s Offices:

North Central State College is located in Richland County:

• Richland County Sheriff’s Office ‐ 419‐774‐5881
• Ashland County Sheriff’s Office ‐ 419‐281‐3911
• Crawford County Sheriff’s Office ‐ 419‐562‐7906
• Holmes County Sheriff’s Office ‐ 330‐674‐1936
• Huron County Sheriff’s Office ‐ 419‐668‐6912
• Knox County Sheriff’s Office ‐ 740‐397‐3333
• Morrow County Sheriff’s Office ‐ 419‐946‐6991
• Wayne County Sheriff’s Office ‐ 330‐287‐5750

Children on Campus

North Central State College strives to maintain an environment conducive to teaching and learning. Therefore, whenever children are brought to the campus they must remain with their parents, guardians, or caretakers in all areas of the College. Whether or not a child can be brought into a classroom is at the discretion of each faculty member.

College/Campus Closings

Policy Number: 3357:13‐18‐13

1. North Central State College strives to maintain a safe and comfortable environment in order to accommodate the learning process. This includes making every effort to keep the College open despite inclement weather or other conditions while keeping student and employee safety at the forefront. Whether closing the College or closing the campus, closure is always a difficult decision to make in view of the large geographical area North Central State College serves and the vast array of activities students and employees are involved in as part of their learning/teaching experience. The decision on whether to close or remain open is based on whether employees and students can park and walk safely to their classes and workspaces while maintaining a safe and comfortable environment during the time they are on campus.
2. During periods of inclement weather, the conditions both on campus and throughout the region are monitored very closely for projected snow fall, the potential for ice, as well as the expectation of dangerously frigid temperatures. The decision to close is not typically based on any one individual circumstance or location alone, rather a combination of factors either occurring or in the immediate forecast that present the potential for hazardous conditions.
3. Whether inclement weather or other conditions exist on or enroute to campus or another College activity location, the assumption of risk is a decision each individual must make even if the College/campus remains open.
   1. It is likely the College will remain open during emergency snow levels 1 and 2 in Richland County. Students/employees should not attempt travel to the College under any circumstances if an emergency snow level 3 has been issued for Richland County or any other county the student/employee may travel through enroute to the College or other College activity destination.
   2. Students/employees must make the decision whether or not to come to class/work, and whether they can make the trip safely.
   3. Students have the responsibility to notify instructors if they cannot attend or deem the conditions too unsafe to attempt. Students must communicate with their instructors as soon as possible if they decide not to attend due to inclement weather or other hazardous conditions.
4. If it becomes necessary to close the College/campus during the day and/or evening when classes are in session, every effort will be made to send an announcement via the emergency notification system and to local radio/TV, and to post on the College website by 3:00 p.m. If weather conditions deteriorate overnight, a decision shall be made by 6:00 a.m. Monday through Saturday.
   1. Timing is important during the day as well as the evening, as students and faculty may have responsibilities in a clinical setting as well as students, faculty and staff may already be enroute to the campus at the time the decision is made.
   2. The decision to close the College/campus does include classes offered by North Central State College at area learning centers throughout the District (the Kehoe Center, the Urban Center, Crawford Success Center, etc.).
   3. If the College/campus is closed, it means unsafe conditions exist. Do not come to campus for any reason.
5. For Student involved in clinical setting experiences, the clinical faculty chair and/or clinical coordinator must work with the clinical site to determine the effect of the College/campus closing on the student’s clinical participation. Students are responsible for assuring close communication with appropriate College/clinical personnel to ensure that their attendance record and patient care is in no way compromised.
6. Definitions: It is important to note that while we are part of a shared campus with The Ohio State University at Mansfield, closing the College and closing the campus are two different actions. The following definitions will help clarify the appropriate closing language and expectations for each:
   1. Campus Closure ‐ effects students of both North Central State College and The Ohio State University at Mansfield.
   2. College Closure ‐ effects only students of North Central State College.
   3. Closure for Inclement Weather –closure based on weather conditions such as actual or anticipated snowfall, ice accumulation, dangerously frigid temperatures, or other weather related occurrences.
   4. Closure for Other Reasons – closure based on other hazardous, unhealthy, or inconvenience issues (i.e., power outages, water line breaks, etc.)
   5. Partial Closures may refer to a portion of the day for closure or a portion of the College for closure:
      1. Partial Location Closure –special situations that may require the cancellation of activities at a particular area of the College (Kehoe Center or Urban Center) while activities at the main campus, or elsewhere continue as scheduled.
      2. Partial Day Closure ‐ the College/campus may close only for morning classes and reopen for the afternoon and evening classes or close later in the day.
   6. Delayed Opening – delay based on conditions that are expected to improve or become less hazardous after a certain amount of time:
      1. Classes that have 50 or more minutes of meeting time remaining following the opening time will meet.
      2. Classes that have less than 50 minutes of meeting time remaining following the opening time will be cancelled.
7. In the case of closure or delayed opening, announcements will be made on or listed on the webpage of every major radio station in the surrounding counties. Notifications are also made available via text alert, and social media.
   1. See the following websites for current information: www.ncstatecollege.edu/closing.htm, www.mansfield.osu.edu/safety/weather.cfm, www.northcentralohio.com
   2. All North Central State College student email addresses are automatically entered into the Mansfield Alert System at the beginning of each semester. This service will send an email to the student with information about any closing or delay due to weather, or other circumstance. Each student is encouraged to personalize their alert notification so that they can receive text and voicemail alert. Students may also choose to have alerts sent to additional family members.
   3. As soon as the alert system is activated regarding a closing or delayed opening, the College will post the information on the homepage of the website, on Facebook and via Twitter, as well as update the recording at the switchboard. We encourage students to follow these social media pages for up to date information.
   4. Please, listen carefully to one of the following radio or television stations for closure/delay information.

Effective Date: March 1, 2015, Expires: March 1, 2020, Review Dates: 7/1/09, 3/1/15

Computer and Network Resource Use

Policy Number: 3357:13‐19‐20

1. North Central State College computer and network resources are privileges provided to conduct the legitimate business of the College and to support the missions of the institution. The purpose of this statement is to establish policies and procedures that promote the security and integrity of the College’s computer systems and the information contained on those systems and that provide a framework for responsible access to computing resources. The administration of the College may elect to impose additional requirements or restrictions. North Central State College extends these principles and guidelines to internal network systems that allow off campus access to internal College resources. Computing or network providers outside North Central State College may impose their own additional conditions of appropriate use, for which users at North Central State College are responsible.
2. Legitimate Use: Computer resources of North Central State College are privileges provided solely for legitimate use by the following: currently registered students; authorized faculty, staff; and authorized agents of the College performing activities for the benefit of or with respect to the instructional or administrative missions of the College.
   1. Legitimate uses of these computer and network resources are limited to: College‐related instruction, independent study, research, and official work of College administration, staff, faculty, students, campus organizations and agencies of the College, and such other specific uses as are expressly authorized by the President of the College or the President’s designee.
   2. The use of the e‐mail system is reserved for the conduct of business at the College. Incidental and occasional personal use of e‐mail is permitted as long as such does not disrupt or distract the individual from the conduct of College business. See 3357:13‐19‐22 Institutional E‐mail Policy
   3. Consistent with the College’s Equal Opportunity/Affirmative Action policies, the computer and network resources may not be used to store, transmit, or intentionally receive any text, image, audio, or video materials that are discriminatory, abusive, profane, threatening, harassing, or sexually offensive.
3. Ownership and Copyright: All College‐provided computer resources are licensed from vendors or owned by the College. Users have no rights of ownership to these computer resources.
   1. Each user shall comply with all licensing agreements for College-provided software. Each user shall comply with all copyright laws. (If you need more information on copyright laws, please visit the U.S. Copyright Office’s website).
4. Responsibilities of the User: Utilization of any College information technology resource constitutes acceptance of the terms of this Computer and Network Resources Use Policy. Users acknowledge they have read and understand this Computer and Network Resources Use Policy and they shall be personally responsible for their acts or omissions in connection with utilization in violation of this policy.
   1. These computer privileges shall not be transferred or extended by the College’s students, faculty, staff or administration without the written approval of the President of the College.
   2. The user shall maintain considerate and ethical behavior in the use of College computer resources.
   3. The user shall not willfully create, copy, or disseminate computer viruses nor threaten to install or to infect the College’s computer resources with any virus.
   4. Any unauthorized use, access, alteration, addition, destruction, duplication, or deletion of the computer or network resources, or the information contained therein, is prohibited.
   5. The user shall not knowingly perform an act that will interfere with the normal operation of computers, devices, peripherals, or networks, including (but not limited to) knowingly running or installing on any computer system or network, or give to another user, a program intended to damage, capture information from, reduce the security of, to defame the institution or an individual, or to place excessive load on a computer system or network. This includes programs known as keyloggers, viruses, Trojan horses, and worms.
   6. The user shall be sensitive to the public nature of all computing facilities. All networks, network message traffic, and computer systems, including individual workstations, are subject to review for compliance with existing College policies.
   7. The user shall determine the licensing status of any software or data prior to copying or transferring the product.
   8. The user shall have prior written approval from the appropriate dean, supervisor, or administrator and the Information Technology Division before requesting the installation of any non‐College software on College computers. The user shall be responsible for the registration and license compliance for any software not provided by the College. Only lawfully acquired software will be installed on College computers and networks.
   9. The user must insure the integrity of all foreign software, disks, or hardware before installing, or using such software, disks or hardware on College computers or networks. “Integrity” in the context of this policy, includes assurance of compatibility with existing software, disks, or hardware, as well as freedom from contamination by any type of computer virus. “Foreign” computer software, disks, or hardware includes any computer software, disks, or hardware which: (1) have not been provided by the College, or (2) have been removed from and then returned to the campus, or (3) have been used on the campus in, or in connection with, any computer software, disks or hardware not provided by the College.
   10. The user shall obtain, from the appropriate College authority, prior written approval for the planned installation and proposed applications of any type of computing ‘server’ device, or ‘server’ software. All information or material placed on any type of computer server device shall comply with all applicable College policies and practices and all laws governing the use of computer, network devices, and the Internet.
   11. The user shall access only those computing resources, and those accounts authorized by the appropriate College authority. The user must protect the integrity of personal files, personal data and personal passwords. The user shall respect the privacy of the College’s and other users’ resources.
5. North Central State College World Wide Web Pages: North Central State College’s World Wide Web pages provide an online publication about North Central State College for World Wide Web audiences. These pages provide easy online access to information about NC State’s programs, administrative services, informational and support services, and the faculty, staff, and students at North Central State College. This policy governs information to be contained in any North Central State College Web page. Failure to comply with this policy will result in a refusal to upload documents to NC State servers or a removal of documents from the servers.
   1. All pages contained within the North Central State College web server must conform to the specifications and guidelines set forth by the North Central State College Web Style Guide. This information is available online at the following URL www.ncstatecollege.edu/web style guide.htm
6. Documents on the North Central State College servers must not contain:
   1. Copyrighted or trademarked materials in any form without written permission of the person who created them or owns the rights.
   2. Images (i.e., photographs, drawings, paintings, interviews or other derivatives thereof), audio, videos, or movies of people without their written consent. Talent releases are available for this purpose.
   3. Commercial activities or advertisements not related to the instructional or administrative missions of the College.
   4. Any information, confidential or otherwise, pertaining to other individuals who do not want the information included.
   5. Any images or data that are discriminatory, abusive, profane, harassing, or sexually offensive. When a complaint regarding discriminatory, abusive, profane, harassing, or sexually offensive material is received by North Central State College, the matter will be turned over to the appropriate dean, office, or committee.
      1. It is the responsibility of each individual who uses the technology resources of the College to be familiar with and abide by all current operational policies. Developers of web pages must agree to all portions of this policy. The use of any technology resource at North Central State College implies acceptance of these and all other current operational policies. With the evolving nature of the web medium, specific changes or additions to these policies and guidelines may occur from time to time.
      2. Authors of documents and those who store resources on NC State servers are responsible for what they allow users to access. Infringement of copyright laws and obscene, harassing, or threatening material on NC State servers can be in violation of local, state, national, or international laws and can be subject to litigation by the appropriate law enforcement agency.
      3. All web sites on NC State servers are publicly accessible and may be reviewed for compliance with all North Central State College Policies and procedures.
      4. Penalties for Violation: Violation of this policy may result in revocation of utilization privileges, administrative discipline, or immediate termination of the violator’s relationship with the College and could lead to criminal and civil prosecution. The College is authorized by anyone utilizing its information technology facilities to cooperate with government and civil authorities in the prosecution of any criminal and civil matter against any person who violates this policy, including disclosure of any records, information, data, images, communications, recordings, or other evidence in the custody of, or accessible by, the College.

Effective: March 21, 2017 Expires: April 1, 2022 Review Dates: 12/19/00, 12/1/05, 03/21/17

Wireless Access Policy

Policy Number: 3357:13‐19‐24

1. The purpose of this policy is to secure and protect the information assets owned by North Central State College. North Central State College provides computer devices, networks, and other electronic information systems to meet missions, goals, and initiatives. North Central State College grants access to these resources as a privilege and must manage them responsibly to maintain the confidentiality, integrity, and availability of all information assets.
   
   This policy specifies the conditions that wireless infrastructure devices must satisfy to connect to North Central State College network. Only those wireless infrastructure devices that meet the standards specified in this policy or are granted an exception by the Information Technology Department are approved for connectivity to a North Central State College network.
   
   Only users affiliated with the College are authorized to use wireless networking in its buildings. The IT department with administration approval may implement or alter data encryption and authentication security measures at any time with the proper notification to the College community. These measures must be followed by all users to provide security for the College network users and electronic resources. Each student, staff, and faculty user needing wireless access will be required to use their Active Directory (AD) login credentials to gain access to the wireless College network.
2. Personal Wireless Devices ‐ Personal wireless access points and wireless routers through the College network are prohibited on the College campus. These devices often provide a broad range of network services that may interfere with performance and availability of the College’s wireless network. More importantly, unregulated wireless access points pose a serious security threat that can be exploited by malicious activities to eavesdrop on wireless transmissions.
3. Privacy Expectation ‐ Users should have no expectation of privacy regarding any communication on or information passed through the system. The college may monitor any activity on the wireless network to maintain acceptable bandwidth, and secure the integrity of the Wi‐Fi signal.

Effective: March 1, 2016, Expires: March 1, 2021 , Review Dates: 3/1/16

Discrimination, Harassment, Sexual Misconduct, Stalking, and Retaliation Policy

Policy Number: 3357: 13‐15‐03

1. This policy applies in cases where the student or employee complaint involves discrimination or harassment.
   
   A student filing a complaint that does NOT involve discrimination or harassment must follow the College’s Student Complaint Policy (Policy 3357:13‐15‐02).
2. North Central State College is committed to providing an environment that emphasizes the dignity and worth of every member of its community and that is free from harassment and discrimination based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. Such an environment is necessary to a healthy learning, working, and living atmosphere because discrimination and harassment undermine human dignity and the positive connection among all people at the College. Acts of discrimination, harassment, sexual misconduct, stalking, and retaliation will be addressed consistent with this policy.
3. Consistent with state and federal law, reasonable accommodation will be provided to persons with disabilities.
4. It is important that members of the College community understand that the law does not just prohibit discrimination and harassment of employees by employers. The law also prohibits discrimination and harassment between members of the College community more generally: for example, between an instructor and a student, between two students, or between a student and an applicant or campus guest. The policy applies in all College programs and activities, including, but not limited to, discrimination in athletics, instruction, grading, college housing, and college employment. In addition, the law prohibits retaliation against an individual for opposing any practices forbidden under this policy, for bringing a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in any manner in an investigation or resolution of a complaint of discrimination or harassment. It is central to the values of the College that any individual who believes they may have been the target of unlawful discrimination or harassment feel free to report their concerns for appropriate investigation and response, without fear of retaliation or retribution.
5. This policy shall not be construed or applied to restrict academic freedom at the College, nor shall it be construed to restrict constitutionally protected expression, even though such expression may be offensive, unpleasant, or even hateful.
6. The industry standard designation for these kinds of violations as well as the office of responsibility for the reporting and handling of these matters is identified by the term “EO”. All complaints or any concerns about conduct that may violate this policy and retaliation should be filed with the College’s Title IX Coordinator (EO):

Title IX Coordinator (EO)
North Central State College
Fallerius Technical Building, Room 158
2441 Kenwood Circle
Mansfield, OH 44906 419‐755‐4538

7. Upon receiving a complaint, the Coordinator will follow the procedures described in the Discrimination Grievance Procedures.
   1. Important Note! Please do not wait to report conduct of concern until harassment becomes sufficiently serious (i.e., severe, pervasive, or persistent) to create a hostile environment. The Title IX Coordinator, designees, and other College officials can take proactive steps to prevent harassment from continuing and perhaps escalating and to protect or otherwise assist the person harassed. For example, the College can arrange for no‐contact orders, counseling and changes in class schedules, living arrangements, class requirements, and testing schedules as needed. The EO office and designees can also provide expertise and advice to help identify conduct that might be a warning sign of or constitute sexual harassment or hostile environment harassment prohibited by this policy and address any concerns or complaints appropriately.
8. Discriminatory Conduct
   1. Discrimination is conduct that is based upon an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation that excludes an individual from participation, denies the individual the benefits of, treats the individual differently or otherwise adversely affects a term or condition of an individual’s employment, education, living environment or participation in a College program or activity. This includes failing to provide reasonable accommodation, consistent with state and federal law, to persons with disabilities.
   2. Harassment is covered under this policy if it is based upon an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. Harassing conduct may take various forms, including, name-calling, graphic or written statements (including the use of cell phones or the Internet), or other conduct that may be physically threatening, harmful, or humiliating. Harassment does not have to include intent to harm, be directed at a specific target, or involve repeated incidents. Sex‐based harassment includes sexual harassment, which is further defined below, and non‐sexual harassment based on stereotypical notions of what is female/feminine v. male/masculine or a failure to conform to those gender stereotypes.
   3. Harassment violates this policy when it creates a hostile environment, as defined in Section c, below.
      1. Sexual Harassment ‐ can include unwelcome: sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature, including sexual assault. Sexual harassment, including sexual assault, can involve persons of the same or opposite sex.
      2. Consistent with the law, this policy prohibits two types of sexual harassment:
         1. Tangible Employment or Educational Action ‐ This type of sexual harassment occurs when the terms or conditions of employment, educational benefits, academic grades or opportunities, living environment or participation in a College activity is conditioned upon, either explicitly or implicitly, submission to or rejection of unwelcome sexual advances or requests for sexual favors, or such submission or rejection is a factor in decisions affecting that individual’s employment, education, living environment, or participation in a College program or activity. Generally, perpetrators will be agents or employees with some authority from the College.
         2. Hostile Environment ‐ Sexual harassment may create a hostile environment as defined in section c below.
      3. Hostile Environment Harassment ‐ A Hostile Environment based on race, color, religion, national origin, creed, service in the uniformed services, veteran status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation exists when harassment:
         1. is sufficiently serious (i.e., severe, pervasive, or persistent) and objectively offensive so as to deny or limit a person’s ability to participate in or benefit from the College’s programs, services, opportunities, or activities ; or
         2. has the purpose or effect of unreasonably interfering with an individual’s employment.
      4. Harassment that creates a hostile environment (“hostile environment harassment”) violates this policy.
      5. A hostile environment can be created by anyone involved in a College program or activity (e.g., administrators, faculty members, students, and even campus guests). Mere offensiveness is not enough to create a hostile environment. Although repeated incidents increase the likelihood that harassment has created a hostile environment, a serious incident, such as a sexual assault, even if isolated, can be sufficient.
      6. In determining whether harassment has created a hostile environment, consideration will be made not only as to whether the conduct was unwelcome to the person who feels harassed, but also whether a reasonable person in a similar situation would have perceived the conduct as objectively offensive. Also, the following factors will be considered:
         1. The degree to which the conduct affected one or more students’ education or individual’s employment;
         2. The nature, scope, frequency, duration, and location of incident or incidents;
         3. The identity, number, and relationships of persons involved;
         4. The nature of higher education.
9. Sexual Misconduct includes sexual assault, inducing incapacitation for sexual purposes, sexual exploitation, and relationship violence.
   1. Sexual Assault means an actual or attempted sexual contact with another person without that person’s consent. Sexual assault includes, but is not limited to:
      1. Involvement in any sexual contact when the victim is unable to consent.
      2. Intentional and unwelcome touching of, or coercing, forcing, or attempting to coerce or force another to touch a person’s intimate parts (defined as genital area, groin, inner thigh, buttocks, or breast).
      3. Sexual intercourse without consent, including acts commonly referred to as “rape.”
         1. Consent is informed, freely given, and mutual. If coercion, intimidation, threats, or physical force are used there is no consent. If a person is mentally or physically incapacitated or impaired so that such person cannot understand the fact, nature or extent of the sexual situation, there is no consent; this includes impairment or incapacitation due to alcohol or drug consumption, or being asleep or unconscious. There is no consent when there is force, expressed or implied, or use of duress or deception upon the victim. Silence does not necessarily constitute consent. Past consent to sexual activities does not imply ongoing future consent. Whether an individual has taken advantage of a position of influence over an alleged victim may be a factor in determining consent.
            1. Inducing incapacitation for sexual purposes includes using drugs, alcohol, or other means with the intent to affect or having an actual effect on the ability of an individual to consent or refuse to consent (as “consent” is defined in this policy) to sexual contact.
            2. Sexual Exploitation occurs when a person takes non-consensual or abusive sexual advantage of another for anyone’s advantage or benefit other than the person being exploited, and that behavior does not otherwise constitute one of the preceding sexual misconduct offenses. Examples of behavior that could rise to the level of sexual exploitation include:
               1. Prostituting another person;
               2. Non‐consensual visual (e.g., video, photograph) or audio‐recording of sexual activity;
               3. Non‐consensual distribution of photos, other images, or information of an individual’s sexual activity, intimate body parts, or nakedness, with the intent to or having the effect of embarrassing an individual who is the subject of such images or information;
               4. Going beyond the bounds of consent (such as letting your friends hide in the closet to watch you having consensual sex);
               5. Engaging in non‐consensual voyeurism;
               6. Knowingly transmitting an STI, such as HIV, to another without disclosing your STI status;
               7. Exposing one’s genitals in non‐consensual circumstances, or inducing another to expose his or her genitals;
               8. Possessing, distributing, viewing or forcing others to view illegal pornography;
            3. Relationship Violence is abuse or violence between partners or former partners involving one or more of the following elements:
               1. Battering that causes bodily injury;
               2. Purposely or knowingly causing reasonable apprehension of bodily injury;
               3. Emotional abuse creating apprehension of bodily injury or property damage;
               4. Repeated telephonic, electronic, or other forms of communication ‐‐ anonymously or directly ‐‐ made with the intent to intimidate, terrify, harass, or threaten.
10. Stalking includes repeatedly following, harassing, threatening, or intimidating another by telephone, mail, electronic communication, social media, or any other action, device or method that purposely or knowingly causes substantial emotional distress or reasonable fear of bodily injury or death.
11. Retaliation is action taken by an accused individual or an action taken by a third party against any person because that person has opposed any practices forbidden under this policy or because that person has filed a complaint, testified, assisted, or participated in any manner in an investigation or proceeding under this policy. This includes action taken against a bystander who intervened to stop or attempt to stop discrimination, harassment, or sexual misconduct. Retaliation includes intimidating, threatening, coercing, or in any way discriminating against an individual because of the individual’s complaint or participation. Action is generally deemed retaliatory if it would deter a reasonable person in the same circumstances from opposing practices prohibited by this policy.
12. Off‐Campus Conduct ‐ Conduct that occurs off campus can be the subject of a complaint or report and will be evaluated to determine whether it violates this policy, e.g. if off‐campus harassment has continuing effects that create a hostile environment on campus. Allegations of off‐campus sexual misconduct are of particular concern and should be brought to the College’s attention.
13. Mandatory Employee Reporting of Sex‐based Discrimination, Sexual Harassment and Sexual Misconduct Involving Students
    1. In order to enable the College to respond effectively and to stop instances of sex‐based discrimination, sexual harassment and sexual misconduct involving students at the College proactively,
       all College employees must, within 24 hours of receiving the information, report information they have about alleged or possible sex‐based discrimination, sexual harassment, and sexual misconduct involving students to the EO. Employees who are statutorily prohibited from reporting such information are exempt from these reporting requirements, including licensed health‐care professionals. Please note that this policy does not reach curriculum or in any way prohibit or abridge the use of particular textbooks or curricular materials.
    2. Upon receiving a report of alleged or possible sex‐based discrimination, sexual harassment, or sexual misconduct, the EO will evaluate the information received and determine what further actions should be taken. The EO will follow the procedures described in the Discrimination Grievance Procedures. The EO will take steps, either directly with the complainant or through a reporting employee, to provide information about the College’s Discrimination Grievance Procedures, as well as available health and advocacy resources and options for criminal reporting.
14. Sanctions and Corrective Action ‐ Violations of this policy will be addressed through the Discrimination Grievance Procedures. Consequences for violating this policy will depend upon the facts and circumstances of each particular situation. Sanctions and Corrective Action could include: a requirement not to repeat or continue the discriminatory, harassing, or retaliatory conduct, a reprimand, a no‐contact order, denial of a merit pay increase, reassignment, suspension or termination. The severity of sanctions or corrective action will depend on the frequency and severity of the offense and any history of past discriminatory, harassing or retaliatory conduct. A finding of discrimination, harassment that creates a hostile environment or results in a tangible employment or educational action, or sexual misconduct may be cause for disciplinary action, up to and including the discharge of employees and the expulsion of students, in accordance with applicable College procedures. The College may also take appropriate action if it does not find discrimination or harassment that creates a hostile environment or results in a tangible employment or educational action, but (a) the College found that the respondent engaged in disruptive behavior or (b) to prevent the creation of a hostile environment.
15. Amnesty for Drug or Alcohol Possession and Consumption Violations ‐ The College strongly encourages students to report instances of sex‐based discrimination, sexual harassment, and sexual misconduct involving students. Therefore, students who report information about sex‐based discrimination, sexual harassment, or sexual misconduct involving students will not be disciplined by the College for any violation of the College’s drug or alcohol possession or consumption policies in which they might have engaged in connection with the reported incident.
16. Free Speech and Academic Freedom ‐ The College recognizes and protects full freedom of inquiry, teaching, research, discussion, study, publication, and for artists, the creation and exhibition of works of art, without hindrance, restriction, equivocation, or reprisal. This right extends to other facets of campus life to include the right of a faculty member or student to speak on general educational questions or about the College. In addressing all complaints and reports under this policy, the College will take all permissible actions to ensure the safety of students and employees while complying with free speech requirements for students and employees. While the College will protect students’ and employees’ rights against sex discrimination under this policy, this policy does not apply to curriculum or in any way prohibit or abridge the use of particular textbooks or curricular materials.
17. External Complaints
    1. If you filed a complaint with the EO and believe the College’s response was inadequate, or you otherwise believe you have been discriminated against by the College on the basis of race, color, national origin, sex, including sexual harassment, disability, age, or retaliation, you may file a complaint with the Office for Civil Rights (OCR) of the U.S. Department of Education or the Educational Opportunities Section (EOS) of the Civil Rights Division of the U.S. Justice Department of Justice, and a complaint based on religion with EOS of the U.S. Justice Department.
    2. As a student or employee, if you filed a complaint with the EO and believe the College’s response was inadequate, or you otherwise believe you have been discriminated against by the College on the basis of race, color, national origin, sex, including sexual harassment, disability, age, religion, creed, pregnancy, marital status, familial status (housing only), or political beliefs, or retaliation, you may file a complaint with the Ohio Civil Rights Commission.
18. Resources
    1. The College’s Safety and Security Annual Report of on‐campus crime statistics now includes forcible and non‐forcible sex offenses, in lieu of the single category of rape used on previous reports, in compliance with the Campus Security Act.
    2. Copies of the Safety and Security Annual Report (required by the Student Right‐to‐Know and Campus Security Act of 1990) which details on‐campus crime statistics for the three previous calendar years may be obtained at the College’s Campus Security Office located in Reidl Hall, Room 161.
    3. Crime prevention materials concerning personal safety on campus, rape and date or acquaintance rape will be available at the Campus Security Office located in Reidl Hall, Room 161.
    4. During the academic year, the Campus Security Office and the Office of Student Services may provide sex crime prevention information through campus publications and by direct presentations to student groups on request.
    5. The College does offer counseling services to its students. Those students needing counseling can contact the Student Success Center at (419) 755‐4764. Additional counseling services are also available through the Richland County Prosecutor’s Office’s Crime Victims Division at (419) 774‐5676.

Effective: July 1, 2015, Expires: July 1, 2020 , Review Dates: 12/15/14, 7/1/15

Discrimination Grievance Procedures

Policy Number: 3357:13‐15‐031

1. The purpose of these procedures is to provide a prompt and equitable resolution for complaints or reports of discrimination based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. The industry standard designation for these kinds of violations as well as the office of responsibility for the reporting and handling of these matters is identified by the term “EO”. Any person believing that they have been subjected to discrimination or harassment on any of these bases may file a complaint or report with the College “EO”. These procedures address all complaints or reports of alleged discrimination or harassment, including conduct that violates the Discrimination, Harassment, Sexual Misconduct, Stalking and Retaliation Policy (hereinafter referred to as “Policy Violations”). The procedures also address complaints or reports of retaliation against those who have opposed practices forbidden under the policy, those who have filed complaints or reports under the policy, and those who have testified or otherwise participated in enforcement of the policy.
2. College Complaints and Reporting
   1. Complaints and third‐party reports of discrimination, including Policy Violations, should be made to the Title IX Coordinator (EO). The EO staff members are trained to help you find the resources you might need, to explain all reporting options, and to respond appropriately to conduct of concern. All instances of retaliation should be reported and will be addressed in the same manner. The contact information for the EO is listed below.

Title IX Coordinator (EO)
North Central State College
Fallerius Technical Building, Room 158
2441 Kenwood Circle
Mansfield, OH 44906 419‐755‐4538

2. Complaints and reports should be made as soon as possible after an incident. The EO coordinates and tracks all complaints and reports under this procedure.
3. There are several avenues available for submitting a complaint or report:
   1. Leave a private voice message for the EO;
   2. Send a private email to one of the EO staff;
   3. Mail a letter to the EO office;
   4. Visit one of the EO staff (it is best to make an appointment first to ensure availability).
   5. Report to another trusted College official (e.g., Professor, Coach, Advisor) who will provide information as required under the policy to the EO.
4. If there is a complaint about the EO or any staff member that is part of the EO Office, or if the EO or EO staff has a complaint, that complaint should be filed with the President of the College. The President will appoint another trained individual to take the place of the EO for purposes of the complaint.

3. Criminal Reporting
   1. Please remember that if someone is in immediate danger or needs immediate medical attention, the first place to report is 911. You may also report to the College’s Campus Security (dial 419‐755‐4346), or to the Mansfield Police Department. Some forms of discrimination and harassment may also be crimes. For example, sexual assault, stalking and rape are crimes. Criminal reports should be made to law enforcement, even if it is uncertain whether the particular conduct is a crime. Calling local law enforcement can help you: Obtain emergency and nonemergency medical care; get immediate law enforcement response for your protection; understand how to provide assistance in a situation that may escalate to more severe criminal behavior; arrange a meeting with victim advocate services; find counseling and support; initiate a criminal investigation; and answer questions about the criminal process.
   2. In order to preserve any physical evidence of a sexual offense, victims of sexual assault are urged not to bathe, shower, use any feminine douche or change clothing. Such victims should go immediately to a medical facility of their choice to receive medical treatment if needed and to insure that the appropriate examinations are conducted to collect the necessary physical evidence of the assault. (3) The cost of medical treatment or examination of the victim of a sexual assault for physical evidence shall be charged to the political sub‐division where the offense occurred (Ohio Revised Code Statutes 2907.28 and 2907.29). There is no cost to the crime victim for such medical treatment or examination in Ohio.
4. Confidentiality of Complaints and Reports ‐ Parties in these processes, including the Complainant, the individual accused of a Policy Violation (“Respondent”), and witnesses, have privacy rights and reasonable expectations of confidentiality in the investigation of matters subject to this procedure. In addition, the integrity of the process depends on ensuring reasonable expectations of confidentiality. The EO will keep confidential the complaint, report, witness statements, and any other information provided by the Complainant, Respondent, or witnesses and will disclose this information only to the Complainant, Respondent, or witnesses, as necessary to give fair notice of the allegations and to conduct the investigation; to law enforcement consistent with state and federal law; to other College officials as necessary for coordinating interim measures or for health, welfare, and safety reasons, and to government agencies who review the College’s compliance with federal law. The investigation report and any written decision from the Discrimination Grievance Committee will be disclosed only to the Complainant, Respondent, EO, Discipline Authority1 as necessary, and College officials as necessary to prepare for subsequent proceedings (e.g., College President and College Legal Counsel). Members of the Discrimination Grievance Committee have the same strict obligations to keep all information they learn confidential, subject to the limited exception when necessary to protect health, welfare or safety. Information about complaints and reports, absent personally identifiable information, may be reported to College officials and external entities for statistical and analysis purposes pursuant to federal and state law and College policy.
5. Anonymous and Third Party Reporting ‐ The EO accepts anonymous and third‐party reports of conduct alleged to violate this Policy and will follow up on such reports. The individual making the report (Reporter) is encouraged to provide as much detailed information as possible to allow the EO to investigate and respond as appropriate. The EO may be limited in the ability to investigate an anonymous report unless sufficient information is furnished to enable the EO to conduct a meaningful and fair investigation.
6. Role of the EO ‐ The EO is charged with coordinating the College’s compliance with federal civil rights laws, all of which are listed at the end of these Procedures. The EO is not an advocate for either the Complainant or the Respondent. The EO will explain to both parties the informal and formal processes outlined below and the confidentiality provisions as outlined above. Where appropriate, the EO will provide to both parties information about options for obtaining medical and counseling services; information about making a criminal report, information about receiving advocacy services, information about other helpful campus and community resources. The EO will offer to coordinate with other campus officials, when appropriate, to implement interim remedial measures such as no‐contact orders, rearrangement of living arrangements, or academic accommodations. The EO will describe the process of a fair and impartial investigation. The EO will explain the right of the Respondent to review and respond to allegations and evidence against him or her. The EO will explain to both parties their rights to have a person of support with them during their interviews and during the hearing stage of these procedures. If an individual does not want to pursue a complaint, the EO will inform the individual that the College is limited in the actions it can take without the cooperation of the individual. The EO will also explain to parties and witnesses that retaliation for reporting alleged violations of the policy, or participating in an investigation of an alleged violation, is strictly prohibited and that any retaliation should be immediately reported and will be promptly addressed.
7. Immediate Action and Interim Measures ‐ The College may take interim measures to assist or protect the parties during the grievance process, as necessary and with the Complainant’s consent. Such measures for a student. Complainant may include arranging for changes in class schedules or living arrangements, issuing a no‐contact order, obtaining counseling, and modifying test schedules or other class requirements temporarily. For an employee Complainant, the College may temporarily reassign or place on administrative leave an employee alleged to have violated this policy.
8. Resolution ‐ If a Complainant chooses to file a complaint, there are two avenues for resolution of an alleged Policy Violation: formal and informal resolution. The Complainant has the option to proceed informally, when permissible. In cases involving allegations of sexual assault, informal resolution is not appropriate, even if both the Complainant and Respondent indicate a preference for informal resolution.2 The EO is available to explain the informal and formal resolution procedures.
   1. Informal Process and Resolution
      1. If the Complainant, the Respondent, and the EO all agree that an informal resolution should be pursued, the EO (or her/his designee) shall attempt to facilitate a resolution of the conflict that is agreeable to all parties. Under the informal process the EO shall be required only to conduct such fact‐finding as is useful to resolve the conflict and as is necessary to protect the interests of the parties, the College and the community. Typically, an informal investigation will be completed within twenty (20) days of receipt of the complaint. If it becomes necessary to extend the process, both parties will be notified of a revised expected resolution timeframe.
      2. A Complainant or Respondent always has the option to request a formal investigation. The EO also always has the discretion to initiate a formal investigation. If at any point during the informal process, the Complainant, the Respondent, or the EO wishes to cease the informal process and to proceed through formal grievance procedures, the formal process outlined below will be invoked.
      3. The informal resolution must adequately address the concerns of the Complainant, as well as the rights of the Respondent and the overall intent of the College to stop, remedy and prevent Policy Violations. (Informal actions might include, but are not limited to: providing training to a work unit; having an informal discussion with an individual whose conduct, if not stopped, could rise to the level of discrimination, or hostile environment harassment; or having a confidential conversation with a supervisor or instructor).
   2. Formal Process (EO refers to the EO or trained designee.)
      1. Step 1: EO discusses concerns with Complainant, and the Respondent as appropriate, including providing information about the policy and procedures and other helpful resources. EO also considers whether immediate or interim actions or involvement of other College offices is appropriate. EO determines whether the office has jurisdiction to investigate the matter. The EO only has jurisdiction to investigate complaints alleging discrimination, harassment, sexual misconduct, stalking, and retaliation.
         1. Option 1: If the EO determines that there is no jurisdiction, the EO will offer to assist the Complainant and, as appropriate, the Respondent, in finding appropriate campus and off‐campus resources for addressing the issue of concern.
         2. Option 2: If the EO determines that there is jurisdiction, the EO will proceed to Step 2.
      2. Step 2: EO conducts or oversees the conducting of a fair and impartial investigation of the alleged Policy Violation and proceeds to Step 3. Typically an investigation will be completed within twenty (20) days of receipt of the complaint. If it becomes necessary to extend the process, both parties will be notified of a revised expected resolution timeframe.
         
         Only a trained investigator will conduct an investigation. Respondents will have the opportunity to review and respond to evidence considered against them. Both parties will have the opportunity to review and provide comments to the investigator about the written investigation report before it is finalized.
         1. Step 3: EO determines whether there is a preponderance of the evidence to believe that an individual engaged in a Policy Violation. This means that individuals are presumed not to have engaged in alleged conduct unless a “preponderance of the evidence” supports a finding that the conduct has occurred. This “preponderance of the evidence” standard requires that the evidence supporting each finding be more convincing than the evidence in opposition to it.
            
            In making the determination of whether harassment has created a hostile environment, the EO will consider not only whether the conduct was unwelcome to the Complainant, but also whether a reasonable person in the Complainant’s situation would have perceived the conduct as objectively offensive. The EO’s findings will be in writing and will be provided to both the Complainant and to the Respondent(s).
            
            Option 1: If EO finds a preponderance of the evidence of a Policy Violation does not exist, the matter is documented and closed; in this case the Complainant may appeal the finding to the Discrimination Grievance Committee.
            
            Option 2: If EO finds that a preponderance of the evidence of a policy violation exists, the EO’s written report will include recommendations for steps to take to prevent recurrence of any such violation, and as appropriate, remedies for the Complainant. The Respondent may appeal the finding to the Discrimination Grievance Committee. If the Respondent does not contest the finding, the Respondent will be required to sign the written finding and the written finding will be provided to the Discipline Authority for a determination of appropriate sanctions. In the case of student Respondents, the Discipline Authority will be the Dean, Student Services and Enrollment Management. In the case of employees, the Discipline Authority is the College administrator with the authority to impose sanctions in accordance with applicable employment policies and procedures. The Discipline Authority must inform the EO of the ultimate sanctions imposed upon a Respondent. The EO will inform the Complainant of the sanctions as permitted by applicable Title IX and privacy laws.
9. Relation to the (1) Student Code of Conduct, and (2) Disciplinary Action and Due Process Policy ‐ The Chief Academic Officer is charged with imposing sanctions in cases of academic misconduct, the Chief Student Conduct Officer in cases of non‐academic misconduct, and a College administrator with the authority to impose sanctions in accordance with applicable employment policies and procedures is charged with imposing sanctions on employees who are found to have violated this policy, even when the conflict is resolved through the informal resolution step. Sanctions for students may include eviction from campus housing, suspension, expulsion, probation, a warning, or any other sanction set forth in the Student Conduct Code. Sanctions for employees may include suspension, termination, or any other sanction set forth in the Corrective Action policy. Disciplinary records for policy violations are maintained in the same manner as other disciplinary records.
10. Reporter or Complainant Requests No Investigation ‐ If a reporter or Complainant requests that an investigation not be conducted, the EO will consider the reasons for the request, including concerns about continued safety of the person reportedly harmed and members of the campus community. The EO must also balance considerations about the continued health and safety of members of the community against a reporter’s or Complainant’s desire not to have the report investigated. In cases when a reporter or Complainant does not want to have a report investigated, but the EO has concerns that not taking formal or informal action might endanger the health or safety of members of the campus community, the EO will initiate confidential consultation with appropriate individuals to analyze the situation and assist in determining appropriate measures to take. Consultation may occur with the Vice President of Academic Services, chair(s) of the Behavioral Intervention Team (BIT), Public Safety Officer, Clery Compliance Officer, psychological health professional, Director of Human Resources, and legal counsel. The EO will make the ultimate decision about whether to conduct a formal investigation or respond to the report in another manner, including taking informal actions, such as those described above.
11. Appeals to the Discrimination Grievance Committee
    1. Composition of the Committee ‐ The committee shall have five (5) regular members including the Chair. Of the five regular members, one shall be a student, one shall be a member of the faculty, one shall be a member of the non‐academic staff, one shall be a member of the manager’s advisory council and one shall be representatives of the administration.
    2. Selection of Members ‐ Members shall be appointed by the President of the College. Each of the groups listed below will nominate three (3) candidates. The President will appoint one member from each pool of candidates. The President shall also designate one (1) alternate from each of these groups:
       1. Faculty Caucus
       2. Staff Caucus
       3. Manager’s Advisory Council
       4. President’s Staff
       5. Student Government
    3. Appointment of Chair ‐ The President shall appoint the Chair.
    4. Term of Appointment
       1. To assure cumulative experience and development of expertise as well as continuity and uniformity of decisions, the terms of regular members will be of extended duration. The student shall be appointed for two (2) years. Members of each of the other groups (faculty, non‐academic staff, and administrators) shall be appointed for five (5) years. Any member whose term has expired and who is willing to continue to serve on the committee may be reappointed by the President of the College.
       2. The President shall appoint one or more persons to serve temporarily as a member of the committee to fill a vacancy or ensure a quorum, or in response to a request from the Chair to avoid delay in proceedings. The term of temporary appointment continues for the duration of the proceedings or until the temporary appointee is replaced by a regular member.
    5. Removal of Members ‐ The Committee Chair may either permanently or temporarily remove or replace any regular member of the committee under the following circumstances:
       1. In response to a request from those responsible for the nomination of the member;
       2. In response to a request from a majority of the committee members;
       3. In response to a request from the EO;
       4. In response to a request from a committee member that he/she be excused;
       5. In response to a request from a party who raises a legitimate concern regarding a conflict of interest.
          
          If any person or group other than the member requests removal, that member will have an opportunity to rebut any evidence presented in support of the request for removal. If a concern as enumerated above is raised about the Chair, the President of the College will make the determination about either permanently or temporarily removal from the committee.
    6. Quorum ‐ There must be a member from each of the four constituent groups specified above to constitute a quorum.
    7. Authority of the Committee ‐ The committee may: (1) call student and employee witnesses to testify or to be present during a hearing, and obtain other evidence held by the College or any student or College employee; (2) arrange with the College EO for appropriate funding and staff support to facilitate hearings; (3) hold pre‐hearing conferences; (4) issue hearing orders; (5) hold formal hearings and control conduct of such hearings; and (6) make decisions, findings of fact, and recommendations, including recommended sanctions, to the President by vote of a majority of the regular members involved in the hearing process.
12. Filing an Appeal
    1. A request for a hearing before the College Discrimination Grievance Committee must be filed within five (5) working days, of the receipt of the EO’s decision, unless good cause can be shown for an extension of time. The request for a hearing must be filed with the EO. The request for a hearing must be in writing and must describe the appellant’s desired outcome; as well as describe how the appellant believes the EO:
       1. exhibited unfair bias which influenced the result of the investigation;
       2. failed to conduct a thorough investigation;
       3. issued arbitrary findings and recommendations;
       4. had a conflict of interest; or
       5. issued findings and recommendations that if adopted would result in substantial injustice.
    2. As soon as practicable, the EO will provide the non‐appealing party and the Chair of the Discrimination Grievance Committee with a copy of the written appeal.
13. Standard of Review ‐ The committee reviews the findings and recommendations of the EO. The committee may approve, overturn, or modify the findings and recommendations of the EO. The committee may overturn or modify the EO’s findings and recommendations if it finds that the EO: (1) exhibited unfair bias which influenced the result of the investigation; (2) failed to conduct a thorough investigation; (3) issued arbitrary findings and recommendations; (4) had a conflict of interest; or (5) issued findings and recommendations that if adopted would result in substantial injustice.
14. Notice of Hearing ‐ Within ten (10) working days of receipt of the written request for a hearing, the EO will notify the Complainant and the Respondent of the time and place of the formal hearing before the Discrimination Grievance Committee. This process might be extended during periods between academic semesters when a quorum of the committee cannot be convened. The hearing will normally be scheduled within thirty (30) days of receipt of the written appeal. If such an appeal causes a significant delay, the EO will consider interim measures, as described above, to continue to protect the parties during the process.
15. Preparation for and Conduct of the Hearing
    1. Written Statements on Appeal ‐ Within ten (10) working days of filing the appeal, the party appealing the decision must submit to the EO the following information:
       1. detailed statement of facts relevant to the complaint or report of discrimination, hostile environment harassment, sexual misconduct, stalking, or retaliation;
       2. names and addresses and anticipated testimony from witnesses to be called;
       3. copies of any documents which will be submitted as evidence;
       4. additional materials the party believes the committee should obtain prior to the hearing;
       5. reference to the portion of the policy alleged to be violated;
       6. specific remedy(ies) requested; and
       7. whether the party will be represented by legal counsel and the identity of the counsel.
    2. The non‐appealing party may also submit the information described in (a) through (f), above. If the non‐appealing party will participate in the hearing, that party must notify the EO as described above at (g) whether he or she will be represented by legal counsel. In cases in which the non‐appealing party chooses not to participate in the hearing, the EO will provide to the Discrimination Grievance Committee, in addition to the written investigation report, any additional documents or other materials, and names and addresses of any witnesses the EO believes should provide information to the Committee at the hearing.
    3. Legal Counsel Representation ‐ Both parties have a right to be represented by legal counsel. If either party chooses to be represented by legal counsel, the College’s Legal Counsel will be present to ensure that the rights of all interested persons and the College are respected. The role of a party’s attorney shall be limited to consultation with the attorney’s client and client witnesses.
    4. Forwarding Appeal Documents ‐ The EO will forward copies of the EO’s written investigation report; the above‐listed materials; and any additional evidence relevant to the matter to the members of the Discrimination Grievance Committee at least five (5) days prior to the hearing.
    5. Pre‐hearing Conference
       1. At any time within five (5) days prior to the date of the formal hearing the Chairperson of the Discrimination Grievance Committee may call a pre‐hearing conference. Topics discussed at a pre‐hearing conference may include, but are not limited to: (a) whether the evidence presented is complete; (b) whether additional investigation is required; (c) whether additional witness should be called; and (d) time limits and order of presentation of evidence at the hearing. At the request of any party, the Committee Chairperson will conduct separate meetings with the appellant and the respondent for purposes of the pre‐hearing conference.
       2. With concurrence of a majority of the Discrimination Grievance Committee, the Chair may decide to: set aside the hearing date for any period up to ten (10) days for additional investigation, to obtain additional witnesses or evidence.
    6. The Hearing
       1. The Chair of the Discrimination Grievance Committee will conduct the hearing. The hearing will be a non‐adversarial proceeding and strict rules of evidence will not be applied. However, the Chair of the Committee may limit or refuse to allow evidence or testimony that is not reasonably related to a determination of whether a violation of the policy occurred.
       2. The hearing will be conducted to assure fairness and accuracy in fact‐finding. The parties and witnesses will address the members of the Committee rather than each other. The Chair will be the final arbiter of all matters of procedure. All hearings are closed to the public.
    7. The Decision ‐ Within ten (10) working days of the conclusion of the formal hearing the Discrimination Grievance Committee will submit a decision in writing to the parties, the EO and to the President. The written decision will contain the following:
       1. A summary of the allegations including a description of the harm alleged to have been caused;
       2. A summary of the response to the allegations;
       3. A statement of the relief sought by the Complainant if known, or of the recommendation of the EO, if applicable;
       4. Specific reference to the portion(s) of the policy(ies) alleged to have been violated;
       5. Analysis of whether the EO:
          1. exhibited unfair bias which influenced the result of the investigation;
          2.  failed to conduct a thorough investigation;
          3. issued arbitrary findings and recommendations;
          4. had a conflict of interest; or
          5. issued findings and recommendations that if adopted would result in substantial injustice; and
       6. Recommendations, if any, regarding redress of the complaint as well as any other recommendations, as applicable, for precluding further policy violations.
    8. Action on Decision
       1. The President will review the Committee’s decision.
       2. The President’s review is limited to determining:
          1. Whether the evidence provides a reasonable basis for the resulting decision; and
          2. Whether specified procedural errors were so substantial as to deny a fair hearing to either party.
       3. Within ten (10) days of receipt of the Committee’s decision, the President will notify the Committee Chair, the EO, and the parties, in writing, of the decision relative to each of the findings and recommendations forwarded by the Discrimination Grievance Committee.
       4. The EO will distribute copies to Committee members and to the parties.
16. Conflict of Interest and Training
    1. All College officials who are involved in the discrimination grievance process, including the EO, designated investigators, Discrimination Grievance Committee, and Discipline Authorities, will have adequate training. Training will address, but is not limited to, recognizing and appropriately responding to allegations of discrimination, harassment, including hostile environment harassment, sexual misconduct, and retaliation, conducting investigations, protecting confidentiality, and recognizing the link between alcohol and drug use and sexual assault and sexual harassment.
    2. The names of the investigator and the individuals who will serve on the Discrimination Grievance Committee for a particular matter will be readily accessible. These individuals must promptly disclose any potential conflict of interest they might have in a particular case. In the rare situation in which an actual or perceived conflict of interest arises between an Investigator, or member of the Discrimination Grievance Committee, that conflict must be disclosed to both parties.
17. External Complaints
    1. If you filed a complaint with the EO and believe the College’s response was inadequate, or you otherwise believe you have been discriminated against by the College on the basis of race, color, national origin, sex, including sexual harassment, disability age, or retaliation, you may file a complaint with the Office for Civil Rights (OCR) of the U.S. Department of Education or the Educational Opportunities Section (EOS) of the Civil Rights Division of the U.S. Justice Department of Justice, and a complaint based on religion with EOS of the U.S. Justice Department.
    2. As a student or employee, if you filed a complaint with the EO and believe the College’s response was inadequate, or you otherwise believe you have been discriminated against by the College on the basis of race, color, national origin, sex, including sexual harassment, disability, age, religion, creed, pregnancy, marital status, familial status (housing only), or political beliefs, or retaliation, you may file a complaint with the Ohio Civil Rights Commission.

       ---

       ¹In the case of employees, the Discipline Authority is the College administrator with the authority to impose sanctions in accordance with applicable employment policies and procedures and collective bargaining agreements. In the case of students, the Discipline Authority is the Vice President of Academic Services.
       ²The U.S. Department of Education, Office for Civil Rights, Dear Colleague Letter, dated April 4, 2011, p. 8, states: [I]n cases involving allegations of sexual assault, mediation is not appropriate even on a voluntary basis.

Effective: July 1, 2015, Expires: July 1, 2020, Review Dates: 12/15/14, 7/1/15 

Family Education Rights and Privacy Act (Ferpa)

Policy Number: 3357:13‐17‐50

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Your rights under FERPA are:

1. You have the right to inspect and review your educational records within 45 days of the day the College receives a request for access.

• Students should submit requests that identify the record(s) they wish to inspect to the Registrar. The Registrar will make arrangement for access and notify the students of the time and place where the records may be inspected. If the requested records are not maintained in the Student Records Office then the student shall be advised of the correct official to whom the request should be addressed.

2. You have the right to request the amendment of any part of your educational record that you believe is inaccurate or misleading.

• Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the Registrar, clearly identify the part of the record they want changed, and specify how it is inaccurate or misleading.
• If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. You have the right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent.

• One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
• A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

4. 4) You have the right to file a complaint with the U.S. Department of Education concerning alleged failures by North Central State College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202‐4605

Additional questions or comments regarding FERPA or FERPA compliance should be directed to the Registrar, North Central State College, (419) 755‐4824.

Effective: January 4, 2012, Expires: January 1, 2017, Review Dates: 12/12/96, 12/20/01, 1/4/07, 1/4/12

Firearms

Law enforcement officers authorized to carry concealed weapons or dangerous ordnance and acting within the scope of their duties must do the following:

• Prior to the start of class, a student shall present a letter from their commanding officer to the Registrar indicating they are required to carry a weapon, even when not on duty, as part of their overall duties as a peace officer.
• Prior to employment, an employee shall present a letter from their commanding officer to the Director of Human Resources indicating they are required to carry a weapon, even when not on duty, as part of their overall duties as a peace officer.
• Notify their instructor, supervisor, etc. that they are peace officers required to carry a weapon.

Fundraising Drives and Canvasing

Canvassing or solicitation for funds, sales, or subscriptions are prohibited in campus buildings unless written permission has been granted. A written request should be sent to the Director for Student Engagement for main campus or to the NCSC Facilities Manager for the Kehoe Center and Urban Center who may seek recommendation(s) regarding requests from appropriate campus offices. The request should be made at least 10 working days prior to the event.

The sale of merchandise of any kind whatsoever, or publications or service in campus buildings, other than by the regularly authorized stores, food service, departments, or divisions of the campus, is likewise prohibited except upon written permission. A written request should be sent to the Director for Student Engagement for main campus or to the NCSC Facilities Manager for the Kehoe Center and Urban Center at least 10 working days prior to the event.

Any person violating this rule shall be subject, upon proper notice, to eviction from campus property or arrest.

Guest Speakers

It is the policy of the Campus to foster a spirit of free inquiry and to encourage the timely discussion of the broad range of issues which concern our nation, provided that the views expressed are stated openly and are subject to critical evaluation. Within our prevailing standards of decency and honesty, this policy shall be construed to mean that no topic is too controversial for intelligent discussion on the campus. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which change is accomplished by peaceful democratic means.

To this end, a registered student organization, after consulting with and prior approval of its faculty advisor, may invite guest speakers to the campus to address meetings, subject to the following provisions:

• Sponsorship must be by a registered student organization.
• Proper arrangements for the use of College facilities must be made.
• It must be clear that the student organization, not the College, is extending the invitation and that any views the speaker may express are his or her own and not those of the College.
• The student organization must take whatever steps are necessary to insure that the meeting is conducted in an orderly manner.
• The student organization must provide means for critical evaluation of the speaker’s view, which must include as a minimum, an open question period following the speaker’s presentation.
• The student organization must comply with any and all conditions for the orderly and scholarly conduct of the meeting.

A speaker invited by a student organization must not advocate action or urge the audience to take action which is illegal under the laws of the United States, the state of Ohio, or which is prohibited by the rules of the College or the Student Code of Conduct. It is the responsibility of the student organization to inform speakers in writing of this prohibition.

The maximum penalties to be assessed against a student organization for a failure to observe the provisions of Section 2 or for sponsoring a speaker who violates the prohibition of Section 3 of this rule shall be (a) for a single violation (including, as a single violation, multiple violations relating to the same meeting) in any academic year, suspension of the right of the student organization to invite a guest speaker to the campus for a twelve month period and (b) for more than one violation in any academic year, termination of the student organization’s registered status.

Students, either as individuals or as members of recognized student organizations, who act in violation of the provisions of this rule shall be subject to disciplinary procedures and actions as outlined in the Student Code of Conduct.

Faculty and others entitled to sponsor a meeting involving the use of College facilities shall observe this rule.

Posting Policy

Policy Number: 3357:13‐18‐041

1. Students, faculty, and staff may post information and notices concerning their organization/ department in areas designated by NC State/OSU Mansfield administration, such as the bulletin boards in each of the buildings. These postings must be stamped and approved prior to posting (approval process below). When in doubt, contact the Office of Student Engagement for assistance at 419‐755‐4314 for main campus or the Facilities office for the Kehoe Center and Urban Center at 419‐755‐4855.
2. Guidelines for posting include:
   1. The Office of Student Engagement and the OSU Mansfield Development Office will stamp and approve postings, including the date that the information should be taken down. Each building monitor will be responsible for putting materials up and taking them down. The date to be removed should be within 24 hours after the date of the event.
   2. Only one notice per event may be posted per board surface. You can contact the Office of Student Engagement or the number of bulletin boards on the entire main campus.
   3. Posted material should not cover or obstruct other notices.
   4. Posted material should be of a reasonable size relative to the size of the posting area (5x5, 5x7, or 8‐1/2 x 11 preferred).
   5. Table tents are considered a posting tool and also require approval.
   6. Posting is prohibited on all pieces of artwork, elevators, vehicles, bus shelters, trees, furniture & seating, streets & signs, glass surfaces (except postings by the CRC and Union staff within designated areas), doors, painted surfaces, columns, etc. In the case of emergency, the administration of the institutions may post a notice on a door area.
   7. Chalk may be used to post notices on sidewalks, but is prohibited on buildings. Under no circumstances may acrylics, ink or paint be used on any permanent surface.
   8. The Office of Student Engagement provides a special bulletin board in the Eisenhower Union for students interested in selling books, looking for roommates, etc. Students should contact Student Engagement or permission to post and the exact location of the board.
   9. Digital signage is for the exclusive use of OSU‐Mansfield and NC State College, with content reviewed by designated campus personnel.
3. Campus personnel will remove notices from all student posting areas on a bi‐weekly basis. These areas will also be checked regularly to remove dated notices, non‐campus related postings and violations.
4. Violations of this policy will be handled through the Office of Student Engagement and other appropriate NC State/OSU Mansfield personnel. Groups or individuals responsible for violations will be assessed the actual cost of cleanup and any necessary repairs.
5. Approval Process: Prior approval is required before anything is posted. For approval and distribution, please see the following for different types of posting.
   1. Student organizations, internal institutional postings, and campus programmatic committees should contact the Office of Student Engagement in Eisenhower.
   2. External vendors and non‐profits should contact the OSUMansfield Institutional Advancement in Riedl 208.
   3. Any building specific institutional postings only can be stamped and posted by the building monitors.
   4. For posting on the campus digital entrance sign, contact Public Relations at NC State or Institutional Advancement at OSU‐M.
   5. For any outdoor advertising or art displays, Physical Facilities and Maintenance will be consulted as part of the approval process. Typically this type of advertising is rarely approved.
6. Campus Building Monitors: To have something approved, contact the Office of Student Engagement or OSU Mansfield Institutional Advancement for approval. They will get materials to building monitors for posting.
7. Internal Support with Developing Advertising:
   1. For assistance with preparing fliers, digital messaging, or other advertising, contact the Office of Student Engagement at 419‐755‐4314.
   2. Forms to request assistance are available at www.mansfield.osu.edu/studentactivities/organizations.htm

Approved by Shared Services Committee, 1997, Revisions approved by Shared Services Committee, 1/22/02, 12/16/05, 1/26/06, 9/29/08, 12/20/2010, Reviewed: 11/14/2013

​​Rollerblades and Skateboards

Policy Number: 3357: 13‐18‐20

Roller blades and skateboard may be used as transportation on walks throughout campus, if used courteously, respecting the right of way of pedestrians. They may also be used for recreation in parking lot #8 and on the bike path, except when motorcycle classes or other approved activities are being conducted.

Stunting is dangerous to skaters, to campus property, and to bystanders, and is strictly prohibited anywhere on campus. Students in violation of skating rules may be subjected to disciplinary actions. Safety equipment is highly recommended for skaters to provide for personal safety.

Selective Service Requirements

As a publicly funded, associate degree granting college, North Central State College is required to collect information from all male students regarding their selective service status. Forms used for collecting this information are included with NC State applications and also distributed during registration. Completed forms should be returned to the Office of Student Records. Failure to comply with this request will result in the assessment of the “out‐of‐state” tuition surcharge and the loss of certain financial aid benefits.

Please also see the Financial Aid Selective Service Information at www.ncstatecollege.edu/cms/media‐custom/PDF/Financial‐Aid/pdf/Selective%20Service.pdf.

Smoking Policy

Policy Number: 3357:13‐18‐19

A. The Ohio State University at Mansfield Tobacco‐Free Campus Policy, the North Central State College Nonsmoking Policy and the Ohio State Smoke‐Free Workplace Law (ORC 3794) are in effect at the Mansfield Campus.
B. For North Central State College buildings (Child Development Center, Fallerius, Health Sciences, Kee Hall, Kehoe Center):

1. Smoking is prohibited inside buildings or under outside overhangs (e.g. covered loading docks, covered porches, bus shelters, entryways, etc.).
2. Smoking is prohibited within 25 feet of doors, windows that open and air intakes. This does not apply to the Child Development Center as smoking is prohibited entirely on the grounds.
3. Smoking is defined as the burning of tobacco or any other material in any type of smoking equipment, including, but not restricted to, cigarettes, cigars, or pipes and electronic smoking devices.
4. Compliant signage has been posted at all building entryways.
5. Ashtrays have been removed from areas in which smoking is prohibited. Smokers are asked to use the cigarette urns provided by the campus. Littering is a violation of Ohio law.
6. All individuals must discontinue smoking when asked to do so in locations where smoking is prohibited. Faculty, staff, and students violating this policy are subject to College disciplinary action. Violators may also be subject to prosecution for violation of Ohio’s Smoking Ban (Ohio Revised Code, Chapter 3794). More information about the law and Ohio Department of Health regulations can be found at www.odh.ohio.gov. Alleged violations may be reported at 866‐559‐OHIO(6446).

Effective: January 1, 2007, Expires: July 1, 2016, Revised Dates: 1/1/2007, 7/22/2011

Student Complaint Procedures

Policy Number: 3357:13‐15‐02

1. This policy does not apply in cases where the student initiates a complaint regarding discrimination or harassment. A student filing a complaint regarding discrimination or harassment must follow the college’s Discrimination, Harassment, Sexual Misconduct, Stalking, and Retaliation Policy (policy 3357:13‐15‐03).
2. This policy does not apply in cases involving student behavior subject to the college’s Code of Student Conduct/Discipline Policy. A student wishing to initiate a complaint or appeal in this area should consult policy 3357:13‐15‐01 for guidance.
3. This policy does not apply in matters of assessing incoming students’ readiness skills/student placement (see 3357:13‐14‐09 Assessment of Incoming Students) or academic grade appeals (see 357:13‐14‐29 Academic Grade Appeal Policy).
4. North Central State College encourages student communication with the administration, faculty, and staff regarding College operations, policies, and procedures and encourages students to use existing policies, personnel, and departmental offices to express specific concerns. Should a student deem that the existing policies, personnel, and departmental offices cannot address his/her specific concern or complaint, North Central State College accepts and maintains records of formal written complaints filed with the office of the Department Supervisor, Assistant Dean, Dean, or Vice President.
5. North Central State College is committed to fair and equitable decision‐making regarding all policies and practices of the College. When decisions are rendered regarding the application of policies, the college is committed to resolving disagreements over the outcome through an appeals method adhering to the principles of due process.
6. Anytime students feel that a college policy or practice has been applied unfairly to their situation, they have the right to submit a written complaint or appeal. Procedures for filing such a complaint/appeal may be found in 3357:13‐15‐021 Procedures for Initiating a Student Complaint/Appeal (Other than Discrimination or Harassment).
7. The College will take measures to avoid making a record of individual identities of those involved and will shield names and individual identities in any information or report that may be required by the College’s accreditor.

Effective: August 1, 2016, Expires: August 1, 2021, Review Dates: 12/15/14, 07/26/16